Hiring Organization Information
For more than 40 years, Philanthropy Northwest has served as a leader, collaborator, and partner, working side-by-side with our members and partners in Alaska, Idaho, Montana, Oregon, Washington, and Wyoming, to show the power and potential of philanthropy. Through collaboration and partnership, we test new and innovative ideas around policy, advocacy, community philanthropy, and impact investing. We bring our members and partners together to learn, grow, and become stronger and more united through convenings, events, cohorts, collaboratives, and civil discourse.
Our work includes four core programs: 1) The Learning Network, a regional community providing opportunities for emerging and established philanthropy leaders to connect, learn and grow; 2) Democracy and advocacy, a team focused on public policy issues impacting the communities we serve and promoting democracy within the philanthropic sector and beyond; 3) The Giving Practice, a national consulting team bringing customized solutions, deep regional relationships and national expertise to support organizations navigating philanthropy’s changing landscape; 4) An incubation platform for innovative philanthropic projects.
- We elevate the field of philanthropy by identifying opportunities, taking smart risks, challenging our assumptions, experimenting creatively, listening actively, engaging in conversations and learning through action and reflection.
- Strong relationships power our work at every level; we build them with care and nurture them attentively.
- We embrace and encourage diversity, equity and inclusion in our community and continuously seek to bring new perspectives into our organization and our networks.
- We are a learning organization that invests in supporting the ongoing growth of our individuals, our team and our community.
- We value high quality work that is grounded in deep mutual respect, healthy work/life balance, clear communication, humor and joy.
We are looking for an energetic, motivated and proactive associate to work with our program and membership teams to coordinate administrative tasks . This important position will be critical to ensuring our member programs and membership administrative functions are implemented well. Central to this role is high collaboration, a healthy balance of proactiveness and responsiveness, an orientation towards action and an understanding or exposure to racial equity programming and/or lived experience. This position will report to the director of membership.
PRIMARY DUTIES AND RESPONSIBILITIES
- Work in partnership with The Learning Network team to support the implementation of new and existing programs that meet the learning, networking and professional development needs of a broad spectrum of professionals in philanthropy.
- Maintain program content on website to ensure accuracy.
- Schedule programs and meetings, record notes and synthesize for distribution.
- Support programs by coordinating materials, serve as producer/chat monitor on virtual meetings/trainings and assist with pre- and post-program-related tasks.
- Work closely with the director of learning strategies to monitor and update the programs board in Salesforce.
- Data entry and updating in Salesforce; prepare and update tracking reports that measure progress of membership campaigns, events and other revenue generating activities.
- Assist with maintaining the membership content of the website and database, ensuring that information remains current and accurate.
- Work closely with the membership director to coordinate and support the membership acquisition and renewal process with preparation of written correspondence, print materials, online content and progress reports.
- Coordinate logistics for funder affinity groups; including scheduling meetings, sending reminders/follow ups, maintaining list serves, etc.
- Engage in enterprise-wide activities and team building, including staff meetings, peer coaching, learning and development, annual conference, staff committees and other enterprise events throughout the year.
- Minimum of two years of relevant administrative experience.
- Interest in the field of philanthropy and/or social impact.
- Strong skills and proven success in project coordination with a high level of organization and strong attention to detail; ability to track multiple projects at once.
- Experience with tools such as Trello, Google Docs, SharePoint, Outlook and Salesforce is a plus.
- Exceptional written and verbal communication skills required, with strong note taking and synthesizing skills.
- Ability to manage multiple priorities and complete projects on time.
- Strong work ethic, self-directed and coachable.
- Experience and demonstrated ability to work effectively and collaboratively with a wide range of stakeholders.
- Inquisitive and curious orientation, flexible with a get-it-done spirit and the ability to thrive in a fast-paced environment with many moving parts.
The annual compensation for a full-time position includes a package of benefits consisting of medical, dental, pre-tax savings accounts for medical, transportation and childcare, fixed retirement contribution by employer (6% of salary), professional development and flexible schedule. Salary range is $45,000-$55,000, depending on experience.
Philanthropy Northwest is an equal opportunity employer. We strive to create an inclusive and equitable workplace and encourage people from underrepresented communities to apply. We value and celebrate our employees’ differences in age, ability, race, ethnicity, religion, sexual orientation, gender expression, language, national origin, political affiliation, socio-economic status and veteran status.