Board Liaison and Administrative Coordinator

Board Liaison and Administrative Coordinator

Hiring Organization Information

Organization Name: 
Philanthropy Northwest
United States

Position Information

Employment Type: 
Full time
Experience Level: 
Salary Range: 
Salary range is $55,000-$60,000, depending on experience
Job Category: 
Organizational Overview: 

For more than 40 years, Philanthropy Northwest has served as a leader, collaborator, and partner, working side-by-side with our members and partners in Alaska, Idaho, Montana, Oregon, Washington, and Wyoming, to show the power and potential of philanthropy. Through collaboration and partnership, we test new and innovative ideas around policy, advocacy, community philanthropy, and impact investing. We bring our members and partners together to learn, grow, and become stronger and more united through convenings, events, cohorts, collaboratives, and civil discourse. 

Our work includes four core programs: 1) The Learning Network, a regional community providing opportunities for emerging and established philanthropy leaders to connect, learn and grow; 2) Democracy and advocacy, a team focused on public policy issues impacting the communities we serve and promoting democracy within the philanthropic sector and beyond; 3)  The Giving Practice, a national consulting team bringing customized solutions, deep regional relationships and national expertise to support organizations navigating philanthropy’s changing landscape; 4) An incubation platform for innovative philanthropic projects.



  • We elevate the field of philanthropy by identifying opportunities, taking smart risks, challenging our assumptions, experimenting creatively, listening actively, engaging in conversations and learning through action and reflection. 
  • Strong relationships power our work at every level; we build them with care and nurture them attentively. 
  • We embrace and encourage diversity, equity and inclusion in our community and continuously seek to bring new perspectives into our organization and our networks.
  • We are a learning organization that invests in supporting the ongoing growth of our individuals, our team and our community. 
  • We value high quality work that is grounded in deep mutual respect, healthy work/life balance, clear communication, humor and joy.  
Role Responsibilities: 

Philanthropy Northwest is seeking a proactive, organized and task-oriented administrative professional to coordinate our board of directors and provide administrative support to the enterprise. This person will be responsible for performing several administrative duties, including scheduling with multiple stakeholders, email correspondence, travel coordination, event planning and coordinating our board of director meetings. We are looking for someone who is self-motivated, has a high attention to detail, maintains organization amidst many moving parts and can effectively manage a heavy workload in a fast-paced environment. 

Board of Directors: 

  • Manage and coordinate all board meeting logistics, including quarterly board reports and materials, meeting dates and locations, day of logistics and meeting minutes. 
  • Manage the annual calendar and ensure necessary activities are happening and on time, including committee meetings and deliverables, CEO performance review, board nominations and voting, etc.
  • Coordinate new board member onboarding and materials. 
  • Ongoing review and maintenance of governance documents including bylaws, board policies, annual evaluation, board donations and board member status.

Administrative Coordination:

  • Work closely with the CEO and other senior leaders to provide executive support, including calendar management, travel planning and coordination, meeting scheduling, expense reconciliation and other administrative tasks.
  • Support enterprise initiatives and special projects with administrative coordination.
  • Support other enterprise functions as needed with administrative coordination and management. 


  • Engage in enterprise-wide activities and team building, including staff meetings, peer coaching, learning and development, annual conference, staff committees and other enterprise events throughout the year.
Candidate Qualifications: 


  • A minimum of 4 years of administrative experience and a strong interest in philanthropy and/or nonprofits. 
  • Experience supporting the administration and coordination of a board of directors. 
  • Strong project management skills with proactive orientation. Extremely organized and able to track and manage multiple priorities in a fast-paced environment with a keen eye for detail.
  • Excellent writing skills and strong editing/proofing work. Strong email communicator and able to communicate diplomatically on behalf of the CEO and organization to the board of directors.
  • Demonstrated capacity for a heavy workload managing multiple priorities in a fast-paced environment.
  • Savvy with technology and able to confidently troubleshoot multiple office machines and technology platforms, specific experience in Outlook, Sharepoint, Trello and Zoom a plus.
  • Resourceful and able to effectively and consistently problem solve and develop solutions.  
  • Exceptional interpersonal skills and demonstrated ability to manage relationships with integrity and consistency, including a keen ability to work effectively and respectfully with politically, ideologically, culturally and geographically diverse people and communities.
  • Strong commitment and skills in advancing racial equity and social justice within a team, organization or community. 


The annual compensation for a full-time position includes a package of benefits consisting of medical, vision and dental; pre-tax savings accounts for medical, transportation, childcare; fixed retirement contribution by employer (6% of salary); generous vacation, holiday and sick time paid time off; professional development and flexible schedule. Salary range is $55,000-$60,000, depending on experience. 

Philanthropy Northwest is an equal opportunity employer. We strive to create an inclusive and equitable workplace and encourage people from underrepresented communities to apply. We value and celebrate our employees’ differences in age, ability, race, ethnicity, religion, sexual orientation, gender expression, language, national origin, political affiliation, socio-economic status and veteran status.  

How to Apply

Application Contact:
Application Deadline: 
January 6, 2021
Application Instructions: 
Please submit a resume and cover letter indicating: 1) how you are qualified for this role and the organization; 2) your salary requirement; and 3) what value you would bring to Philanthropy Northwest, to, including YOUR NAME + “Board Liaison and Administrative Coordinator” in the subject line by January 6, 2021. Candidates will be screened as they come in and may be advanced before the application deadline. This position will remain open until we find our ideal candidate.