Constituency Relations Officer

Constituency Relations Officer

Hiring Organization Information

Organization Name: 
University of Washington

Position Information

Employment Type: 
Full time
Salary Range: 
$4,821 - $5,900 per month
Job Category: 
Development | Fundraising
Organizational Overview: 

The School of Art + Art History + Design (SOA+AH+D) engages and educates students in essential issues of visual history and literacy, the creative process and visual communication, and innovative and socially responsible design. We work closely with leaders in the arts, academic and business communities to ensure that our students understand the role that this education will play in their future success as professionals and global citizens. SOA+AH+D has approximately 40 faculty and 23 staff members serving approximately 600 undergraduate and 60 graduate students plus more than 1,000 non-majors enrolled in our courses. We are seeking highly qualified candidates to fulfill the role of Constituency Relations Officer.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.  

The Constituency Relations Officer will plan, manage, and implement School efforts to build relationships with alumni and friends of the school, attract private support from individuals and promote the school regionally, nationally, and globally. Responsibilities include gift stewardship, alumni and donor relations, external communications, planning special events supporting fundraising and stewardship, and assistance with fundraising activities. In addition, the position staffs the School’s Advisory Board and manages the biennial Anne Focke Arts Leadership award event. There has never been a more exciting time to be a part of the UW School of Art + Art History + Design as we complete the Arts capital campaign.

This position reports to the Director of the School of Art + Art History + Design and works closely with the College of Arts & Sciences major gifts team. This position acts as the liaison between the School and College of Arts & Sciences and University Advancement staff, and acts as a point of contact for all advancement-related business for the school. In addition, this position works with members of the UW Alumni Association to best integrate Constituency Relations Strategies for the School with overall UW Advancement efforts. This position manages the Events + Marketing Intern.

This position is a cyclical appointment, working 100% FTE ten months of the year, September thru June. The salary for this position is $4,821 - $5,900 per month. 

Role Responsibilities: 

Outreach Events (40%)

  • Plan and coordinate advancement and school forward facing events (lectures, student and faculty exhibition openings, fundraising events, open houses, donor site visits, etc.) including developing guest lists, creating event websites (CVENT), sending invitations, coordinating catering, developing budgets, tracking expenses, drafting briefings, and compiling detailed reports.

Marketing and Communications (35%)

  • As part of the outreach team, assist with the design and coordination of digital and email invitations through Marketo.
  • Manage the production of the annual Graduate Thesis website.
  • Create or oversee student work on posters, postcards, and other print collateral for upcoming School events.
  • Write and coordinate production of school communications, including newsletters, fact sheets, social media and website content.
  • Submit calendar listings to The Stranger.
  • Facilitate partnership with Seattle Art Fair.

Donor Cultivation and Stewardship (15%)

  • Work with the major gifts team to develop and implement cultivation and stewardship plans to build and sustain donor relationship with the School. This may include annual appeals, events, email communications, etc.
  • Process all gifts sent to the School.
  • Steward all donors. Write gift acknowledgement and thank you letters, plan and implement recognition events, write and coordinate annual stewardship packets to endowment donors.
  • Compose letters and emails that are sent to donors and prospects from the School Director.
  • Collaborate with other staff to track gift funds to ensure that gift allocations are utilized appropriately as specified by the wishes of donors.
  • Update constituent records in the Tandem database.
  • Develop lists for communications, events, appeals, and on request.

Advisory Board (5%)

  • Coordinate the School’s Advisory Board, including:
    • Plan and staff Board meetings.
    • Manage day-to-day communications with the Advisory Board.
    • Maintain Board member handbook and membership lists.

Corporate and Foundation Relations (5%)

  • Under the direction of the College of Arts & Sciences CFR team, write and submit grant proposals and sponsorship requests for the School and the Jacob Lawrence Gallery.
  • Other duties as assigned. 
Candidate Qualifications: 


  • Bachelor’s Degree and at least 2 years’ experience in administrative support, development/advancement/fundraising, alumni relations or communications.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Must be interested in and become well informed about issues in visual art, design and art history and be able to communicate them to a broad audience.
  • Experience with email marketing software such as Marketo, Constant Contact, or Mail Chimp.
  • Proficiency using Apple computers; demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
  • Willingness and ability to learn how to use the Tandem CRM and other proprietary software products.
  • Experience working with budgets, preparing financial spreadsheets, and tracking expenditures.
  • Strong interpersonal skills and customer service; professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, verbal and written, one-on-one and group, etc.; ability to communicate in a direct and professional manner that engages dialog in a manner that resolves differences.
  • Demonstrated ability to build and maintain positive relationships and actively contribute as a member of working teams to achieve results.
  • Ability to work independently, problem solve, take initiative, set priorities, and handle multiple projects efficiently and effectively.
  • Take responsibility and initiative to set and meet the goals, objectives, and obligations while representing the mission, visions and values of the organization.
  • Demonstrated creativity, organizational ability, and strong attention to detail; ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner.
  • Demonstrated ability to maintain confidences and protect confidential information; acts in a selfless manner and models ethical values of the UW.


  • Experience in higher education.
  • Understanding of higher education administrative systems.
  • Familiarity with the visual arts and design, and relative organizations, particularly in the Greater Seattle area.
  • Experience with social media platforms and HootSuite or similar social media management systems.
  • Experience with WordPress or similar content management systems for websites as well as basic knowledge of HTML.
  • Experience using InDesign and Photoshop.
  • Knowledge of alumni relations/development/advancement principles.
  • Knowledge of UW Advancement policies and procedures, including use of the new CRM, Tandem.



  • Ability to work evening and weekend hours, as necessary, on short or limited notice.
  • Must have a driver’s license.
  • Ability to staff occasional evening events (ten a year). 
  • Able to lift up to 25 lbs.

How to Apply