Foundation Specialist

Foundation Specialist

Hiring Organization Information

Organization Name: 
Sno-Isle Libraries
United States of America

Position Information

Employment Type: 
Part time
Experience Level: 
Salary Range: 
$30.42 - $41.83 hourly
Job Category: 
Development | Fundraising
Organizational Overview: 

Sno-Isle Libraries is a library district in the beautiful North Puget Sound region of Washington State, serving more than 800,000 residents in Snohomish and Island counties through 23 community libraries, online services, and Library on Wheels. Learn more at

Sno-Isle Libraries’ vision is that everyone in our community is connected to their library. As part of achieving this vision, we believe in hiring the best people and providing equitable access to opportunities and resources for development so you can explore a career that will be vital and interesting for years to come.

We are committed to building a workforce that reflects the diversity of our communities, and value the variety of ideas, worldviews, and personal experience that our staff bring to their work. Equity, Diversity, and Inclusion are foundational values of our work here at Sno-Isle Libraries. Learn more about how we serve and celebrate inclusive needs and perspectives on our equity page.

At Sno-Isle Libraries, you'll work with friendly, passionate people who are enthusiastic about learning and growing and are committed to public service. It's a dynamic work environment where your contributions have real impact.

Role Responsibilities: 

This position will remain open until filled. Applications submitted by October 10, 2022 will have first consideration. 

The Foundation Specialist performs a variety of highly skilled and complex administrative and fundraising functions, such as the following: manage and maintain the Foundation donor database, process and acknowledge donations, administer and interpret grant requirements throughout all stages of the process, produce analytical reports for revenues and expenditures, and process and recommend expenditure requests for designated accounts to support the mission of the Foundation. The successful candidate will work 24 hours per week, including some weekend and evening hours and may be required to adapt to future schedule changes depending on the Foundation needs. To apply, please submit a cover letter and résumé through our online job portal. In your cover letter, please explain the ways in which you satisfy the skills and qualifications specified above.


As a valued member of Sno-Isle Libraries, the person selected for this position is eligible for sick leave, vacation leave, paid holidays, comprehensive benefits that includes medical, dental and vision coverage, retirement savings, life insurance, and flexible healthcare and day care spending accounts. For more information about these benefits, visit our FAQ's: Employment & Volunteering.


We Value Lived Experience

Sno-Isle Libraries is committed to embedding equity into our organization. As we engage in equity work, it's important to have a good foundation to frame the work and then provide training opportunities to build skills and knowledge.

We value and embrace the unique experiences our staff members bring to the organization and recognize how their experiences improve the service we provide.


Essential Functions

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

  1. Serve as a key partner in supporting the Foundation’s annual fundraising plan and serving as a liaison between the Foundation director and Foundation Board, donors, library staff, community organizations, and the general public.
  2. Process, code, and acknowledge incoming revenue from donors, community libraries, and fundraising events in a timely manner.
  3. Run database queries and reports; perform data import/export as needed, reconcile gifts with Finance, and ensure data integrity through accurate data entry and regular updates.
  4. Create and edit a variety of documents, including reports, contracts, presentations, spreadsheets, and correspondence. 
  5. Manage the Foundation website, social media, and Intranet content.
  6. Assist with the development and implementation of internal procedures to improve department functioning.
  7. Interpret and apply rules, regulations, and policies, and keep abreast of current developments, legal and otherwise. 
  8. Schedule and coordinate meetings, appointments, and conferences; maintain departmental and/or meeting room calendars.
  9. Attend monthly Board meetings, prepare meeting materials, and take meeting minutes.
  10. Produce analytical reports on revenues and expenditures; compile budget requests and recommend expenditure requests for designated accounts, track departmental budget expenses, and coordinate purchases.
  11. Administer and interpret grant requirements throughout all stages of the process.
  12. Assist with the planning, logistics, and execution of Foundation events.
  13. Create and maintain filing systems.
  14. May represent supervisor at meetings.


Additional Duties and Responsibilities

  1. Attend meetings, trainings, and workshops to support learning and development.
  2. Assist with travel arrangements as directed.
  3. Train new staff and volunteers as needed.
  4. Assist with special projects as required.
  5. Perform other duties as assigned.



This position reports to the Foundation Executive Director. Supervision is not a regular part of this position.

Candidate Qualifications: 

Knowledge, Skills, and Abilities

  1. Excellent verbal, written, and communications skills.
  2. Thorough knowledge of established office administration practices and procedures.
  3. Actively promote the principles of equity, diversity, and inclusion in the workplace and in the community.
  4. Knowledge of established library practices and procedures preferred.
  5. Knowledge of donor database management and maintenance.
  6. Knowledge of Microsoft Office 365 Suite, especially Outlook and Teams.
  7. Knowledge of or the ability to learn HTML, Publisher, DocuSign, and Adobe Acrobat.
  8. Strong customer service skills and ability to communicate effectively with diverse donors, Board members, staff, volunteers, and the community at large.
  9. Ability to apply project management principles to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously manage multiple priorities with strong attention to detail.
  10. Ability to work independently and to set priorities.
  11. Ability to work cooperatively and maintain effective interpersonal skills with the public and co-workers.
  12. Ability to operate relevant computer systems, including hardware and software, electronic databases, email, and internet navigation in addition to other office equipment and security systems.
  13. Ability to maintain confidentiality in matters requiring discretion.
  14. Ability to remain flexible and be comfortable working in a dynamic environment that may involve ambiguity and politically sensitive issues.


Education and Experience

Knowledge, skills, and abilities for this position can be acquired by a combination of experience and education including:

  1. High school diploma or G.E.D. required.
  2. At least one year of related office administration experience or an equivalent combination of technical training and related experience.
  3. Non-profit development/fundraising experience preferred.


Physical and Environmental Conditions

The physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.

Most of the work is carried out within a generally accessible, safe, indoor environment. While performing the duties of this job, the incumbent is required to operate computers for extended periods of time. The incumbent may occasionally move objects or materials weighing up to 25 pounds.

The incumbent must regularly communicate with coworkers and members of the public. These contacts and situations are deemed to be generally safe and free of undue stress, but require incumbents to be cordial, helpful, and skilled in interpersonal relations with others both in the public and within the Library District.


The following supplemental questions will be asked during the application process:

  1. Describe your experience managing and maintaining complex databases. 


Sno-Isle Libraries is an Equal Opportunity Employer. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. This and all Sno-Isle Libraries' positions are subject to transfer.

How to Apply

Application Deadline: 
Open Until Filled, First Consideration October 10, 2022