Hiring Organization Information
Position Information
The Position: Executive Support & Board Liaison
The Foraker Group seeks a collaborative team player with excellent communication skills to provide critical support to Foraker’s President & CEO. This is an opportunity to serve as a logistical rockstar while acting as a trusted thought partner to the President & CEO in managing important relationships, including Foraker’s Board of Directors. The ideal candidate has exceptional interpersonal skills and is a detail-orientated problem solver with a proven ability to prioritize multiple tasks.
Foraker’s Work Environment
Foraker offers the opportunity to engage in meaningful work to improve our communities. Our team is comprised of leaders who embrace a team approach to systems change. Staff members are passionate and committed to meeting high expectations of themselves and others while working collaboratively and creatively in a supportive environment. We believe workplace wellness should always be a priority and encourage staff to practice self-care.
Our goal is always to serve to the highest degree possible while maintaining a respectful, safe, flexible, and welcoming workplace.
The Foraker Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. We are especially interested in candidates whose backgrounds and experience have prepared them to grow our commitment to engagement and inclusion with culturally diverse groups.
Key Responsibilities
Executive support
- Serve as lead on administrative support and scheduling for Foraker’s President & CEO.
- Hold a deep knowledge of Foraker’s internal and external offerings and can seamlessly coordinate calendars, classes, and meetings.
Board relations
- Serve as logistical point-of-contact for Foraker Operations and Governance Boards, board committees and the Sultana Board.
- Manage board manual and related materials; shape and grow board support processes and procedures.
- Serve as lead on board logistics, including scheduling meetings, communicating necessary information, maintaining board records and contact lists, supporting travel arrangements, and setting up in-person and virtual meeting spaces.
- Prepare board packets and maintain the board website.
- Participate in meetings with executive and board leadership, including some local and statewide travel; take minutes at all board and committee meetings.
- In partnership with the President & CEO, support the boards in accomplishing their goals and moving projects forward.
Relationship & Philanthropy Management
- Support the Foraker team and provide exceptional customer service while in the office and during in-person meetings and events.
- Support the Operations and Education Coordinator in responding to questions and requests received from the website’s contact page.
- Provide administrative fundraising support to the Director of Philanthropy, including updating the donor database and drafting and mailing thank you letters.
Qualifications of the Ideal Candidate
While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:
Skills and Experiences:
- A minimum of 5 years of high-level administration experience; prior experience working for a nonprofit is preferred
- Proficiency with MS Word, Excel, Outlook, Zoom, and other relevant software
- Demonstrated ability to establish trust through integrity, transparency, and impeccable follow-through
- Ability to advise and make recommendations to leaders of a complex organization
- Exceptional oral and written communication skills
- Exceptional organizational and scheduling skills
- Ability and willingness to travel to urban and remote locations as duties require
Attributes:
- Superior ability to work within a team and strong emotional intelligence to understand and participate in a various team dynamics
- Strong commitment to both process and results; ability to organize and prioritize work and to be self-motivated and detail-oriented
- Ability to work in a dynamic environment, adapt and respond to shifting priorities, deal effectively under pressure, and exercise flexibility, initiative, and good judgment
- Ability to think ahead; a problem solver who is always looking for the next solution
- Strong commitment to a relationship-based approach to work, including a desire to provide excellent customer service, work collaboratively, project a welcoming and helpful approach, and treat others with respect and consideration
- A clear communicator with a high level of trust and discretion and a commitment to excellence in culturally appropriate communication
- Motivation to improve skills in support of personal growth, development, and service delivery
- Ability to work with culturally diverse people and organizations in rural and urban Alaska and embodiment of Foraker’s diversity, equity, and belonging commitments