Hiring Organization Information
Website:
City:
Seattle
State:
WA
Position Information
Employment Type:
Full time
Experience Level:
Professional
Salary Range:
$85,000- $120,000
Job Category:
Administrative
Organizational Overview:
Wilburforce Foundation is a private, philanthropic foundation that empowers conservation leaders to protect the irreplaceable lands, waters, and wildlife of western North America.
The Office Manager is responsible for ensuring the efficient and effective operations of the Foundation’s core administrative functions in support of a hybrid office setting. This work falls into six broad categories: 1) provide general support to Foundation staff and Board with administration, event planning, and other functions; 2) manage maintenance contracts, technology, and equipment; 3) assist with accounts payable and other bookkeeping duties ; 4) assist with administration of payroll and benefits; 5) coordinate use of meeting spaces and building facilities; and 6) manage general reception.
Role Responsibilities:
- Coordinates on-site office operations, business machines, supplies, and serves as the point of contact with the property manager.
- Pays bills, manages expense report process, maintains financial records and filing systems, prepares financial reports, and aids Director during audits and annual tax filings.
- Undertakes specific personnel responsibilities, including administration of benefit plans; managing payroll deductions; vacation and sick time reporting; the administration of guidelines, policies, and procedures; and other duties as assigned.
- Oversees computer network and technology resources, working with technology consultants and/or appropriate vendors, and troubleshooting as necessary.Manages website updates and coordinates technical fixes with web designer.
- Coordinates arrangements for board meetings, annual retreat, program meetings, and other Wilburforce events or meetings.
- Serves as primary Foundation contact for conference room and other meeting facilities.
- Organizes digital and physical documents, records, publications, and reports.
- Maintains office equipment inventory.
- Provides administrative support for all Foundation staff and board.
- Performs light housekeeping as needed.
- Undertakes occasional travel related to events, retreats, or meetings.
- Participates in the Foundation’s internal diversity, equity, and inclusion capacity-building efforts.
- Works with the Wilburforce team to create a positive, inclusive, engaged, and productive organizational culture.
- May be assigned other duties, as needed.
Candidate Qualifications:
- 3-5 years of work experience in an administrative or office management role.
- Strong organizational skills. Ability to track multiple tasks simultaneously, and to prioritize and follow up on
- urgent matters promptly.
- Accuracy and attention to detail.
- Excellent knowledge and skills associated with computers and business software applications. Experience with Office 365 (Word, Excel, Teams, SharePoint), CRM database software (we use Salesforce), and QuickBooks or Bill.com is especially desirable.
- Analytic, problem-solving, customer service, and process management skills.
- Ability to work independently with minimal supervision.
- Willingness to be flexible with working hours on occasion with advanced notice.
- Strong time management skills.
- Ability to meet deadlines and move projects forward with a high degree of initiative.
- Strong interpersonal skills and ability to communicate professionally with vendors, co-workers and board members.
- Energetic, enthusiastic, and good-humored with a willingness to be flexible.
- Openness to learning; accepting of positive and constructive feedback.
- Patient and adaptable to changing systems and processes.
- A person of integrity who is able to maintain the highest level of confidentiality.
How to Apply
Application Contact:
Courtney Price
Application Deadline:
Open Until Filled
Application Instructions:
Please submit a cover letter and resume combined into one document, either in PDF or Microsoft Word
format. Email your application to jobs@wilburforce.org, and use “Office Manager” in the subject line.