Hiring Organization Information
Position Information
The Raikes Foundation partners with leaders committed to building a society where all communities, especially young people, have the opportunity to reach their full potential. Their core belief: When we work together and center community voices and leadership, we can build a fair and just society for all. The Raikes Foundation believes that investing in systems-level change is the key to transforming society for the better, and that a meaningful structural shift requires building power through effective use of strategic communications. The program areas at Raikes Foundation include:
- Education: All students deserve educational experiences that affirm who they are and prepare them to thrive. We support youth, educators, and policymakers to reimagine and redesign our public education system so that all young people have an excellent education, no matter who they are or where they live.
- Housing Stability for Youth: We focus on prevention as the most efficient, direct and immediate way to reduce and ultimately end youth homelessness. We work with schools, advocates, and policymakers to create solutions that center over-represented populations experiencing homelessness: youth of color and LGBTQ+ youth.
- Impact-Driven Philanthropy: We want to help the field of philanthropy better focus on advancing equity, be more intentional in its giving, and change U.S. systems to work for all. To that end, we created the Impact Driven Philanthropy Initiative to support funders in using their resources to build a better world.
- Resourcing Equity and Democracy: A well-functioning and trusted democracy is the bedrock to all other pillars of society. The Resourcing Equity and Democracy portfolio at the Raikes Foundation strives to build a strong representative democracy that allows all individuals, regardless of background, to shape an equitable and just future.
Role Purpose and Summary
The Raikes Foundation is seeking a Program Assistant who is someone who finds fulfillment in supporting others to succeed. In this role, you will be responsible for supporting the Senior Director, Youth Serving Systems and Housing Stability for Youth (HSY) team, which consists of a Program Director and Program Officer, with a focus on fostering collaboration and facilitating growth for both our partners and team members.
The Program Assistant provides administrative support to an active team of three (3) people on the team and some support to the Youth Serving Systems (YSS) department within the larger organization and manage a variety of projects to keep their work moving, including assistance with grants management.
Role Responsibilities
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Provide calendar and appointment management for 3-4 team members (approximately 40% worktime)
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Book travel and provide logistical support for trips and business meetings (approximately 20% of worktime)
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Handle event management activities including space arrangements, a/v, catering, attendee management, preparation of supporting materials and capturing notes and action items (approximately 5-10% of worktime)
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Assist in the development of the team’s weekly meeting agendas, capturing notes and action items, and preparing materials to support the team’s work (approximately 5% of worktime)
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Provide basic communications support internally and externally, including correspondence on behalf of staff, responding to external inquiries, and creating presentation materials, and provide copywriting support for external communications (approximately 5% of worktime)
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Work closely with the Grants team to support the grantmaking process, ensuring data accuracy, compliance and timely communication with current and prospective grantees (approximately 20% of worktime)
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Assist Grants team and program staff with management of active, closed and pending grants, including updating documents and records in the grants management system
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Manage routine communications with grantees to confirm pending deadlines, receipt of required reports and other grants management matters
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Work closely with Grants team to support grant pipeline management, due diligence and applicable legal requirements, including preparation of proposal summaries
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Collaborate with program assistant colleague to ensure the smooth operations of the YSS department
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Manage monthly expense reporting by processing credit card transactions, reconciling and documenting charges, and preparing reimbursement requests (approximately 5% of worktime)
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Maintain intranet site (the Bridge) with updated content for HSY and YSS, including assisting with creation of periodic newsletter and announcements (approximately 5% of worktime)
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Passion for the mission of the Raikes Foundation and willingness to engage in the Foundation’s diversity, equity and inclusion work
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A commitment to helping others succeed. We are looking for individuals who share this passion and are eager to make a positive impact in our community. Your role will focus on empowering others to achieve their goals and drive success.
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Three or more years of relevant experience as an administrative assistant, office manager or executive assistant
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The ability to manage multiple tasks simultaneously, prioritize projects and meet deadlines. Excellent attention to detail with strong organizational skills
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Strong communication skills, ability to write clearly and succinctly to various audiences
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Strong computing skills and fluency with Microsoft office suite, including Outlook, Excel, Word, and PowerPoint. Experience with contact management systems are highly desirable
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Flexible and self-motivated, having the ability to work both independently and as a member of a small team