Hiring Organization Information
Position Information
Oregon Humanities
The Oregon Humanities team is a group of idealistic, collaborative, creative people who are committed to bringing Oregonians together across differences, beliefs, and backgrounds. Each year, we offer hundreds of public conversations and programs across the state, train and support dozens of discussion leaders, and award tens of thousands of dollars in grants to organizations that, like us, believe in the power of people in rooms listening, learning, and struggling together. In our magazine and on our website, we publish essays, photographs, films, and audio recordings that explore the thoughts, perspectives, and experiences of Oregonians, especially those who have been ignored, generalized, or oppressed.
To learn more about Oregon Humanities’ mission, vision and values, programs and publications, and staff, board, and partners, please visit oregonhumanities.org.
The Program Manager is a key part of our Programs Team and is responsible for the design, implementation, and oversight of our grantmaking efforts. Our two current grant programs are our Public Program Grants and our Mini-Grants for Rural Libraries. We encourage you to read more about these grant programs on our website.
- Design, implement and monitor grants management workflow processes and procedures; transform and oversee the continual improvement of grants management operational systems, processes, and policies including automation and quality assurance; develop and implement all grants management policies and procedures in accordance with Oregon Humanities equity and accessibility priorities.
- Grant life cycle support including award letters, distribution of grant agreements, tracking, grant events, and grant reporting
- Analyze grant data to identify trends, measure impact, and provide insights for program improvement
- Work to ensure grant subrecipients remain in compliance with terms and conditions for awards mandated by the National Endowment for the Humanities (NEH)
- Collaborate with communications staff on the design, production, and distribution of annual grant guidelines, outreach materials, and other communications.
- Collaborate with development staff to promote program visibility in development materials
- Maintain and update database mailing list, grantee records, grant applicant and grantee communications, and general grant materials, collaborate on grant reporting
- Determine and implement structure of organizational grants work groups and committees throughout annual cycle
- Ensure records and data for all grant proposals, grant awards, and grant-funded events are maintained in accordance with compliance standards and best practices
- Engage with grantmaking community, nonprofits, partners, and community organizations that reach a statewide audience with a focus on connecting historically underfunded communities to Oregon Humanities grantmaking opportunities
- Host online assistance sessions for grant applicants and grantees ensuring accessibility for all participants
- Provide regular updates and resorts to the collaborating staff members
- Participate in team meetings and project meetings to work collaboratively for the delivery of programs
- As needed, participate in cross-departmental or organizational groups and projects
The successful candidate will ideally have the following skills and attributes:
- 3 to 5 years of experience in grantmaking, particularly in collaboration with diverse communities
- Experience working with federal grants preferred
- Fluency in Microsoft Office and Google Suite programs and familiarity with Salesforce or similar databases/CRMs
- A strong interest in and commitment to Oregon Humanities’ mission and programs
- Excellent verbal and written communication skills, including attention to detail, problem solving, discretion, organization, and confidentiality
- Self-starter who assumes hands-on responsibility where necessary and is able to balance competing priorities and deadlines
- Experience or interest in working in an organization where mutual respect, collaboration, and diversity are valued
- Good people skills, enthusiastic approach to work, punctual and reliable, a good sense of humor, and the ability to communicate well across cultures
- Ability to work collaboratively and participate in cross-departmental initiatives
- Adaptability to change due to the responsive nature of our programming and services
Oregon Humanities is committed to the creation of inclusive spaces and to the equitable treatment of all—including participants, audiences, supporters, staff, and board—at every level of the organization and in all of our programs. Oregon Humanities believes equity, justice, empathy, and respect are essential for vital, flourishing communities. We encourage applications from candidates with diverse backgrounds, particularly those from historically underrepresented groups, whose professional and personal experiences will help us work toward our vision of an Oregon that invites diverse perspectives, explores challenging questions, and strives for just communities. We encourage you to apply even if you don’t meet all the qualifications but believe you have the skills and experience to thrive in this role.
Oregon Humanities is an equal opportunity employer. We provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to their race, color, creed, religion, age, gender, gender expression, sexual orientation, marital status, military status, political opinion, sex, national origin, familial status, mental and physical disability, gender identity, and source of income, disability, or any other status protected by federal, state, or local law in all personnel actions including recruitment, evaluation, selection, promotion, compensation, training, and termination. Moreover, these conditions shall not affect decisions on compensation, advancement, transfer, leave, or termination. Relations between employees shall be based on respect for person, regard for the effectiveness and well-being of the organization, and mutual support.
Consistent with applicable disability law, Oregon Humanities will provide reasonable accommodations to assist qualified applicants or employees with disabilities to participate in the job application process, to perform the essential function of a job, and to enjoy the same benefits and privileges of employment applicable to similarly situated employees without disabilities, provided the accommodation would not impose an “undue hardship” on the operation of Oregon Humanities.
The Details:
Reports to: Program Director
Work hours: 1.0 FTE (40 hours per week expected)
Fringe Benefits: Oregon Humanities offers paid vacation, sick leave, and holidays; 100 percent employee costs of medical, dental, vision, and long term disability insurance; a 403(B) retirement plan; sabbatical; a life-insurance plan; and an employee assistance program.
Starting wage range: $55,000 to $60,000, depending on experience
Work Environment: The person who fills this role must live in Oregon. Oregon Humanities’ downtown Portland office is a sunny, open-floor-plan environment. Under normal circumstances, the office is generally open Monday to Friday, 9:00 a.m. to 5:00 p.m., with many staff working remote and flexible schedules that best accommodate their professional and personal needs. The work schedule and location will be developed in consultation with the Program Director. This role will use standard office equipment, such as computers, phones, photocopiers, and filing cabinets, and may perform some event setup and cleanup.
Applications are due by 11:59 p.m. August 18, 2024. Please include a résumé and a cover letter explaining why you're interested in working with Oregon Humanities and how you see your skills and experience as a fit for this particular Program Manager role.