Hiring Organization Information
Position Information
Who we are:
Our work at the Office of Financial Management (OFM) serves as a crucial part of the decision-making that the governor, Legislature and state agencies do each year. As an employee of OFM, you will be part of a team of dedicated professionals who work hard every day to provide the vital information and services they need to serve the people of Washington.
The Serve Washington organization is dedicated to changing communities and lives within Washington through multiple programs to include AmeriCorps, Washington Climate Corp Network and Community Emergency Response Team training (CERT), community volunteer recognition with a concentration of serving those communities who are underrepresented.
What this job is about:
The Quality Assurance Compliance Specialist contributes to ensuring AmeriCorps grantees comply with all applicable state and federal regulations and contract provisions by conducting annual audits on Serve Washington policies and procedures, ensuring compliance. This role includes staying current on AmeriCorps regulations, as well as assisting with developing processes, resources and training materials, while working closely with each program’s assigned Program Officer as they coach and support AmeriCorps program staff.
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Duties
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What you’ll do:
- Develop expertise in federal and state rules and regulations governing AmeriCorps state and national grants.
- Develop expertise in grant making initiatives outside of AmeriCorps.
- Conduct risk-assessments of grantees and develop an appropriate program monitoring plan for each grantee based on risk-assessment results.
- In conjunction with the Program Officers, conduct grant monitoring audits, including in-person site visits and documentation review, as outlined in the yearly Monitoring Plan.
- Lead the National Service Criminal History Check (NSCHC) training and compliance monitoring process; ensure all programs are enrolled and utilizing NSCHC vendors (Truescreen and Fieldprint) or other approved means.
- Support the annual analysis of SW’s grantee portfolio risk-based Monitoring Plan; provide recommendations based on prior years monitoring.
- Stay up to date, reviews, and analyzes federal regulations, state laws and AmeriCorps requirements to develop appropriate policies, procedures, and interpretation to guide successful implementation of subgrantee programs, along with all Serve Washington and Commission staff.
- Collaborate with Director of Programs and other members of the AmeriCorps portfolio team in developing, reviewing and updating annual Program Handbook; ensure federal and state compliance.
- Review all programs/subgrantees’ policies for: subgrantee NSCHS policy/procedure; Member Service Year templates; and Host Site MOUs at the beginning of each PY.
- Conduct annual internal audits on Serve Washington policies and procedures to ensure alignment with all state and federal regulations; create and revise documentation as needed.
- Contribute to the assessment of current processes and tools to assess gaps, and improve prevention of compliance issues.
- Collaborate with other team leaders to solve problems regarding issues and concerns affecting Serve Washington strategies by utilizing open communication, strategic problem solving, root cause analysis, process improvement; creates resolutions; communicate decisions to Executive Director and Deputy Director for final decision(s) once recommendations for resolution have been identified.