Hiring Organization Information
Position Information
The Federal Public Defender for the Western District of Washington is hiring a Director of Administration, a high-level position that reports directly to the Federal Defender and plays a critical role in the office’s mission of providing top-tier legal services to its clients. The Director of Administration manages the administration and operations in support of both office locations (Seattle and Tacoma), 60+ staff and interns, and our mission of providing diligent, zealous, and holistic criminal defense representation. Our office is recognized as a leading public defense law firm that looks for innovative ways to serve its clients and have a progressive impact on the criminal legal system, both locally and nationally.
The Director of Administration is a one-of-a-kind position. We are looking for a leader who can work cooperatively and act independently, manage finite resources effectively, and understand the relationship between our office and the federal court system. The Director of Administration directly supervises at least three staff members with administrative, financial, or information technology responsibilities, while also helping supervise office-wide operations and serving as a key executive advisor to the Federal Defender.
The Director of Administration acts as the principal advisor to the Federal Defender on all aspects of office administration and management. The Director of Administration ensures compliance with national and local policies and must learn the requirements of the Guide to Judiciary Policy, the Defender Services Operations Manual, applicable state and federal statutes, GSA rules and regulations, and directives from the Administrative Office of the U.S. Courts, Defender Services Office, GSA, and other agencies as needed.
General administration, management, and supervision:
- Directly assists with day-to-day operations, process improvement, policy development, and short- and long-term strategic planning.
- Supervises and directs administrative, financial, human resources (in conjunction with our Personnel Administrator), and IT functions.
- Works to recognize issues and improve office management, efficiency, and effectiveness.
- Develops and maintains internal controls to ensure adequate separation of duties exists for financial, procurement, property management, and human resource functions.
Budget and financial management:
- Manages financial operations, develops spending plans, and oversees accounting functions, including the disbursement of appropriate funds.
- Formulates the annual budget, develops caseload projections, analyzes staffing needs and resource allocation, and prepares hiring plans.
- Prepares monthly variance reports, status of funds reports, and workload reports for review and approval by the Federal Defender.
Human resources and personnel management:
- Advises on hiring, staffing, position classification and compensation, employee performance and evaluation, dispute resolution, benefits administration, and personnel policies.
- Develops strategies to recruit and retain a diverse workforce.
- Collaborates on planning and implementing staff training and development.
- Collaborates on a comprehensive onboarding program for all new employees and interns, and facilitates offboarding and exit interviews.
- Conducts performance evaluations for administrative staff.
Procurement of government goods and services:
- Determines the need for, and directs procurement of, supplies, equipment, furnishings, and professional services in compliance with judiciary procurement policy.
- Trains and supervises employees responsible for various procurement duties.
Property management:
- Collaborates with case management, custodial, disposal, and procurement administrators to manage records storage systems and accountable property inventories.
- Prepares for a Seattle office remodel in 2024–2025.
The Director of Administration also provides mentorship and helps ensure employees are adequately trained to perform their assigned duties. The position requires frequent travel between the Seattle and Tacoma offices and occasional out-of-district travel for attendance at administrative, case management, and/or financial conferences.
The Federal Defender seeks a Director of Administration who is a trusted and reliable individual with a heart for public service, good judgment, and an appreciation for the importance of diversity and teamwork. The Director of Administration must be able to work individually and collaboratively and perform their responsibilities with a strong sense of ethics and integrity. They understand and value well-run administration; budget and financial management; human resources; information technology, space, and facilities management; and procurement, property, and records management.
Preferred Qualifications:
- Supervision experience
- Budget and financial management experience
- Knowledge of federal government policies
The successful Director of Administration is a self-starter and innovative thinker who identifies issues and works to resolve them. If they don’t know the answer to a question, they pursue self-education and seek assistance until they do. They are organized and able to handle multiple tasks. They are dedicated to serving clients by supporting the office as a whole. They are respectful to their colleagues and show appreciation for their roles. Above all, they maintain high standards for treating clients and colleagues with empathy and understanding.
Requirements: The successful candidate should have at least three years’ general experience and three years’ specialized experience in public administration, office management, or a related field. Applicants must be U.S. citizens or meet the requirements of the Administrative Office of the U.S. Courts. As a condition of employment, candidates must be fingerprinted and complete a background check. A prior criminal conviction is not necessarily disqualifying. Partial telework is available for this position, but full-time telework is not.