Hiring Organization Information
Position Information
Everyone who lives here thrives.
That’s our vision.
Achieving it means cultivating neighborliness, lifting community voices, and investing in equity and hope. You can learn more about the many ways we do that here.
Like all the 1,000+ community foundations across North America, the Whatcom Community Foundation is a charitable organization created through gifts from people who care about a particular place. Anyone can contribute any amount of money to a community foundation, which pools and builds assets to meet local needs.
We are, by design, creative generalists, able to see challenges and opportunities across a diverse landscape, leverage a variety of roles, financial tools and connections to meet them, and adapt quickly as priorities shift.
Since 1996, the Whatcom Community Foundation has invested more than $73 million in all corners of Whatcom County; we’re working every day to make your dollars go further, connecting people, ideas, and resources in pursuit of a Whatcom County that works for all.
By embracing and upholding our values, the Community Foundation can create a ripple effect of positive change. Our values serve as guiding principles that shape our thinking, decisions and actions.
Job Summary
As our Administrative Assistant, you would be responsible for supporting the efficient day-to-day operations of the organization by providing comprehensive administrative and clerical assistance to the executive staff and the Board of Directors. This position reports to the Chief of Staff.
- Administrative support - Provide administrative support to the CEO, including managing the calendar, preparing reports and presentations and handling internal communications
- Board support - Coordinate and manage board meetings, including scheduling, preparing materials and maintaining records
- Office management - Oversee office management, ensuring a safe and efficient environment and managing the WCF calendar and office access
- Philanthropic services - Assist the Philanthropy Team with outreach efforts, and stewardship activities, including mailings and data entry
Requirements
- Equity: Be able to center our shared commitment to justice, equity, diversity and inclusion (JEDI) in all aspects of the work and seek opportunities to foster inclusivity and belonging
- Adaptability: Must have the ability to be flexible and successful within a changing environment and with evolving demands
- Ambassadorial: Be able to establish effective working relationships in a multi-cultural, multi-ethnic environment and interact positively with a diverse range of people
- Attention to Detail: 3+ years or more of successful executive or senior staff administrative support
- Committed: To the mission, vision, and work of Whatcom Community Foundation and courageous enough to join us in constructively striving to be a better neighbor and partner
- Highly Collaborative: Philanthropy is a team sport, and we value flexible, adaptable, kind people who can play many roles
- Proactive & Self-Driven: Be able to work independently and on established timelines
- Professionalism: Be able to maintain a high level of professionalism in all interactions and duties, including maintaining internal and external confidentiality
- Proficient: Competency in current computer technology, high proficiency with Microsoft products preferred; ability to quickly learn Community Suite (CRM database)