Hiring Organization Information
Position Information
The South Seattle College Foundation is a multi million dollar organization virtually based on Seattle that provides over $1,000,000 in support annually to South Seattle College via scholarships. faculty grants, infrastucture and program grants, and other miscellaneous support. It has been in existence for over 40 years and has an all volunteer Board of Directors. The mission of the Foundation is: To change lives by providing students at South Seattle College with scholarships so they can pursue quality academic and vocational education. To support South Seattle College with funds as available for programs, faculty grants, and infrastructure. We do this through relationship building, fundraising, and stewarding resources.
The South Seattle College Foundation is a non-profit 501(c)(3) organization.
Brief Job Description:
The South Seattle College Foundation is a Public Foundation supporting South Seattle College. They are seeking a part-time Administrator to oversee and manage its day-to-day operations. This individual will play a key role in support of the Foundation Board’s efforts to support the college and its students. Key duties revolve around: Foundation communications, Foundation board meetings, scholarship program support, donors and donations, grant programs, fundraising efforts, and the Foundation website.
Key Responsibilities:
- Handle all donations made to the Foundation, including tracking via the donor management software and acknowledging gifts. Handle all communications with current donors, potential new donors and the creation of new endowments. Update donor information in the donor software regularly.
- Serve as the primary contact for all inquiries to the Foundation, including those from donors, students, college personnel, and community members.
- Act as a liaison between the Foundation and South Seattle College personnel to ensure seamless communication and collaboration.
- Work with the Scholarship Chair, the Accountant, and the College Scholarship Liaison in the administration of the Foundation’s scholarship program.
- Liaison with the college regarding all grant applications. Manage another private foundation’s scholarship grant program to benefit the 34 Washington State Community colleges.
- Support the Board of Directors by coordinating meetings (either in person or via teleconference), preparing materials, taking minutes/notes, and follow-up with assigned tasks. Work closely with the Board Chair and Board Committees.
- With the Board and the College, participate in the planning and organization of annual fundraising initiatives to support the Foundation’s mission. These may include an annual fundraising letter and/or evening donor event.
- Work with website designer to ensure the Foundation’s website remains up to date with accurate information regarding general information, donors, scholarship information, financial data, and board membership.
- Maintain financial records in collaboration with the Foundation’s Accountant on tracking donations. Work closely with Foundation Accountant on the audit or other financial issues as needed.
Work Schedule:
- Flexible part-time hours ranging from 10-20 hours per week based on the season and specific projects.
- A portion of 3-4 days per week must be available to respond to emails and phone calls as well as handle all weekly, monthly, and annual tasks in a timely fashion.
Qualifications include prior work experience in an administrative role or professional in the areas of professional services, non-profit organizations, or an organization that relies on a key person to be the center around which the organization revolves. An ideal candidate would be looking for a part-time flexible hourly position for an organization that is truly making a difference in the world of education.
Required Skills:
- Proficiency in PC skills and software such as Windows, Outlook, Word, Excel, and Microsoft Teams.
- Ability to master Donor Perfect, the donor software program used by the Foundation.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Basic knowledge of accounting principles to collaborate with the Foundation’s accountant.
- Excellent written and verbal communication skills, demonstrating professionalism and clarity in all interactions.
This is an opportunity to make a meaningful impact in the local community by supporting higher education and empowering students to achieve their goals. The ideal candidate will be proactive, meticulous, and enthusiastic about the mission of the Foundation.